Executive Assistant – Network Team

Work Days: 223 FSLA Classification: Non-Exempt Reports To: Superintendent

Position Summary

The Executive Assistant – Network Team serves as a trusted strategic partner to the Superintendent and Network Leadership Team by providing executive-level administrative support, project coordination, board governance support, and communication management. This position ensures the seamless execution of network operating mechanisms, manages executive priorities, coordinates Board of Directors activities, and supports organizational initiatives that advance Liberty STEAM Charter School's mission. The Executive Assistant exercises sound judgment, maintains the highest level of confidentiality, and serves as a key liaison among executive leadership, the Board of Directors, staff, community partners, and external stakeholders.

Essential Responsibilities

• Achieve Key Performance Driver goals
• Manage and maintain the Superintendent’s and Network Leadership Team’s calendars, scheduling meetings, appointments, travel, and organizational priorities.
• Coordinate executive meetings by preparing agendas, recording meeting minutes, documenting action items, and monitoring follow-up activities.
• Serve as the primary point of contact for communications directed to the Superintendent, responding professionally and ensuring timely follow-up.
• Draft, proofread, edit, and distribute executive correspondence, reports, presentations, newsletters, board communications, and organizational documents.
• Coordinate communication and information flow between the Board of Directors, Superintendent, Network Leadership Team, and external stakeholders.
• Prepare for and support Board meetings, leadership meetings, daily huddles, weekly tactical meetings, monthly step-backs, and other executive meetings.
• Manage Board governance processes, meeting materials, Board on Track activities, and board initiative tracking.
• Coordinate and manage strategic projects from planning through implementation, ensuring timelines, milestones, and deliverables are met.
• Assist with organizational marketing initiatives by coordinating with marketing partners, reviewing materials, supporting campaigns, and ordering promotional resources.
• Plan and coordinate executive, staff, board, and community events that promote organizational engagement and mission alignment.
• Maintain accurate records, files, reports, and confidential documentation in both electronic and physical formats.
• Manage Namely HR system updates and support administrative HR processes as assigned.
• Answer telephone calls and greet visitors with professionalism while providing exceptional customer service.
• Prepare travel arrangements, expense reports, and other executive administrative support activities.
• Perform data entry and administrative tasks with exceptional accuracy and attention to detail.
• Handle highly confidential personnel, Board, legal, and organizational information with professionalism and discretion.
• Collaborate effectively with internal departments, school leaders, community partners, and external vendors to ensure efficient operations.
• Perform other duties as assigned.

Professional Expectations

• Flexibility, adaptability, and composure in a fast-paced environment.
• Commitment to Liberty STEAM Charter School’s mission, vision, and organizational values.

Education, Skills & Experience

• Bachelor’s degree in Business Administration, Communications, Human Resources, Public Administration, or a related field preferred; equivalent combination of education and experience may be considered.
• Minimum of three (3) years of executive administrative support experience, preferably supporting senior leadership or executive teams.
• Demonstrated experience coordinating executive calendars, board governance activities, project management, and confidential communications.
• Advanced proficiency with Google Workspace (Google Calendar, Docs, Sheets, Slides, Gmail) and Microsoft Office applications.
• Strong organizational, analytical, and problem-solving skills with exceptional attention to detail.
• Ability to manage multiple priorities while maintaining professionalism, confidentiality, and excellent customer service.

Physical Requirements

• Prolonged periods of sitting while working at a computer, attending meetings, and performing administrative tasks.
• Frequent use of a computer, keyboard, mouse, telephone, and other standard office equipment.
• Ability to communicate effectively in person, by telephone, and through virtual meeting platforms.
• Ability to occasionally stand, walk, bend, reach, and move throughout office and school facilities to attend meetings and events.
• Ability to lift, carry, and transport office supplies, files, presentation materials, and event supplies weighing up to 25 pounds.
• Ability to travel between Liberty STEAM Charter School campuses and off-site meeting locations as needed.
• Ability to occasionally work extended hours, including evenings or weekends, to support Board meetings, school events, community events, or organizational initiatives.
• Ability to maintain focus and productivity while managing multiple priorities in a fast-paced environment.
• Ability to read, prepare, and review detailed written documents and electronic communications with accuracy and attention to detail.
• Ability to operate standard office equipment, including computers, printers, copiers, scanners, and audiovisual equipment.

To Learn More About Liberty STEAM Charter

Please visit the website by clicking here to learn more about the story, mission, and model of Liberty STEAM Charter. Liberty STEAM Charter is an equal opportunity employer and an organization that values diversity. People from all diverse backgrounds are strongly encouraged to apply.

Use Your Talents and Passion to Help Deliver Life-Changing Opportunities for Kids…Apply Today! Interested applicants should apply directly to the job posting via Jazz HR. Candidates who apply can expect the following recruitment flow: candidate application, video screening, phone conversation with an LSC teammate, and a final in-person interview with school leaders that includes a teaching demonstration.
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